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Track projects with G Suite and Asana

Technology has transformed the way businesses operate—your teams likely do not look like they did 10 years ago. Now, companies rely on a mobile workforce and require productivity tools to help them collaborate no matter the location, and more importantly, without holding up work.

Businesses are using Asana  and G Suite to collaborate and manage projects from start to finish. Asana is a project management tool that helps teams plan, manage and track work, and is a part of the Recommended for G Suite program. With these two tools, your organization can:

  • Create tasks in Asana directly from Gmail
  • Add files directly from Google Drive to tasks in Asana
  • Keep track of deadlines by syncing your tasks in Asana with Google Calendar
  • Build custom reports in Google Sheets to analyze project data in Asana

How OutSystems uses G Suite and Asana to drive marketing launches

OutSystems is a low-code application platform that uses Asana and G Suite to manage digital marketing and advertising projects to reach its more than 7 million users. With 30 marketers across the globe, it’s important that OutSystems uses tools to streamline reviews and track project status. 

With more than 90,000 apps built on their platform, OutSystems relies on Asana to prioritize projects and create templates for marketing launches. G Suite apps are built in, which means OutSystems employees can access their favorite productivity tools, like Google Drive, Docs and Sheets, in one place. 

Teams use Drive to attach files to tasks in Asana, Docs to edit web content, and Sheets to analyze project data. OutSystems marketers also work with external freelancers, and G Suite’s permission sharing settings make it easy to protect proprietary information.

You can get started using Asana and G Suite at your business. Sign up for this free webinar on Tuesday, June 27, 2017 at 9 a.m. PT / 12 p.m. ET.

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Posted by amiller in Blog, Calendar, Docs, Drive, G Suite, Gmail, Google Cloud, Sheets
Bring your idea to life with G Suite

Bring your idea to life with G Suite

You know that feeling when you present on a project after working on it for too many months? It’s great. Perhaps the most gratifying part of wrapping a project (besides finally being done), is reflecting on how your idea came to be more than just an idea.

For most of us in the workplace, ideas take shape in many forms—and G Suite can help you along the way. Here’s a snapshot of how you can bring an idea to life using G Suite’s intelligent apps:

1. You mention an idea to a teammate over lunch

Some of our best ideas happen outside the confines of the office. You mention an idea to a teammate in passing and they tell you, “Hey, that’s not a bad thought, but we should meet to flesh this out.”

Take your idea to the next level by getting your group together with Find a Time and Find a Room features in Calendar. Find a Time intelligently suggests times that you and teammates are available to meet and books a time for you. Find a Room takes over the hassle of finding an available meeting room. All you have to do is show up and brainstorm.

Find a Time gif

2. Step into a meeting room and map out your idea 

Now that you’ve booked a room, you can put more structure behind this “thing” you’re creating with Jamboard—our collaborative, digital whiteboard for sharing ideas in real-time and mapping out your project plan. Check it out:

If you used legacy systems in the past, you probably brought documents, sticky notes or other prep materials to a brainstorm. With Jamboard, you securely access all of those files directly in the cloud within your “jam.” Simply use the sticky notes tool, pull information and images from the web, or add files from Docs, Sheets or Slides to your brainstorm directly from Drive.

3. Give your brain a rest and come back to your work later

Sometimes the best thing you can do for a project is take a break and revisit it with fresh eyes. Jamboard makes this easy because it saves your work directly to Drive. If you’re on the go and want to revisit a file, you can rely on Drive’s Quick Access feature to automatically find files for you. And if you use Team Drives, you can add relevant files to securely share access and edit rights with others that need to weigh in.

team drives transparent

4. Make final edits and present your idea

Once you’ve put the final touches on your “jam,” you can present your work through Hangouts, which integrates seamlessly with Jamboard. Add team members to the Hangout to see your work, and they can even use the Jamboard companion app to make edits from their mobile phones or tablets. 

For a presentation you really want to polish, you can also import your work from Jamboard into a presentation in Slides. If you don’t like to fuss with formatting, use Explore in Slides, powered by machine intelligence, to make your presentation look top notch. Choose from dozens of design recommendations and apply them instantly with one click. Now you’re ready to sell your idea.

Explore in Sheets

5. Track your progress

Coming up with the ideas is the fun part. Executing and tracking success is often more difficult. G Suite can help with that, too. Use templates in Sheets to create detailed project trackers or manage employee shift schedules. Sheets can also help you quantify results at the end of your project. Use Explore in Sheets (powered by machine intelligence) to get insights instantly. Just ask questions—in words, not formulas—and get actionable insights from your data. And once you’re finished, create a Form to solicit feedback on how to improve for the next time.

These are just some of the ways that G Suite can help you create—and execute—your best work. For more tips on how to use G Suite products, check out the G Suite Show.

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Posted by amiller in Blog, Calendar, Docs, Drive, Forms, G Suite, Sheets, Slides
Work hacks from G Suite: make meetings more efficient

Work hacks from G Suite: make meetings more efficient

At work, we spend a lot of time with meetings—from scheduling and hosting them, to following up on tasks after they wrap. In fact, the average technology CEO works 14 hours per day, 300 days per year, and nearly 30% of those hours are spent in meetings. It’s hard to tell how much of that time is actually spent being productive, so this month’s work hacks focus on how to make your meetings more efficient.

1. Set up your meeting faster by skipping scheduling

Coordinating a meeting time that works for the group can be tedious. Why not have your productivity tools do that for you? Instead of manually coordinating availability for your team, use scheduling tools in Calendar and Hangouts, like Find a Time and the intelligent @Meet bot.

With Find a Time, you can bypass scheduling and ask Calendar to intelligently suggest times that work for your team, regardless of time zones. Simply go into your Calendar app, enter the names of team members you want to schedule a meeting with and then click the “Find a time” option. Select the time slot that works best and an invitation will automatically be sent.

You can also use Find a Room to book a conference room. Within Calendar, click “Add a room” and select the space you want to meet in, and the room will be booked on your behalf. Check it out:

Find a Time GIF

Another option is to use the all-new @Meet bot, which finds and schedules meetings for your team within Hangouts Chat (now available for G Suite customers through the Early Adopter Program). Simply message @Meet and ask it to schedule a time for your team. It sends an invitation and includes a link to Hangouts Meet. That way, when you’re ready to start your meeting, you can join instantly without having to worry about downloads or plugins.

@Meet image

2. Assign work more quickly to your team

You may remember, in the not-so-distant past, assigning a designated “note taker” during meetings (or maybe you were that person?). The note taker’s job was to collect everyone’s notes, compile and share to-do’s with the team to keep projects on track. Talk about a time sink.

You can skip that by using Google Docs, which lets everyone take notes simultaneously. But more importantly, you can move beyond simple recording and dive straight into assigning work. That’s where comments and action items in Docs can help.

Thanks to Natural Language Processing (NLP), Docs can intelligently suggest action items. For example, when you type a comment like “Emile to schedule a weekly check-in,” Docs will intelligently suggest Emile as the owner and allow you to assign that task. You can also manually assign action items within comments by mentioning a name and checking the “new action item” box. Notifications are sent to team members on their laptops or mobile devices. Here’s what it looks like:

Action items

3. Follow up on and execute action items

Assigning tasks is the easy part. It’s following up and executing that’s hard. To make it easier, try out Chat, a dynamic communications tool that creates a space for teams to discuss and complete work outside of email or meetings.

You can enter Chat, create a room, discuss ideas with coworkers, share relevant files, filter and search previous project discussions (so nothing is ever lost) and accomplish more. Chat is integrated with G Suite tools like Drive, Docs, Sheets, Slides and more, plus third-party apps are teaming up too, so you can use your favorite apps without having to switch between tabs.

For more time-saving tips, check out the Transformation Gallery. You can also watch this video from Google Cloud Next ‘17:

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Posted by amiller in Blog, Calendar, Docs, G Suite, Hangouts

How LumApps and G Suite keep employees organized and informed

This year at Google Cloud Next, we recognized some of our partners for outstanding innovation. One of those partners, LumApps, received the “Solution Innovation of the Year” award for its corporate intranet and social platform for businesses. Deeply integrated with G Suite, LumApps houses resources like corporate news, social communities, employee directories and go-to G Suite apps—like Drive, Calendar or Gmail—all in one place. Check it out:

With LumApps, employees use single sign-on to securely access their corporate information and G Suite apps. Plus, it’s easy to search within the Google tools they use everyday because LumApps uses the power of Google Search to surface the right information when it’s needed.

“Our solution runs on Google Cloud Platform and we really appreciate the performance and scale that Google solutions offer,” says Elie Mélois, chief technology officer of LumApps. “Google’s expertise in cloud service made it a clear choice for LumApps, which is why we decided to build on their reliable and powerful platform.”

Companies are using LumApps and G Suite to centralize resources and connect teams throughout their organizations. To learn more about how your business can use LumApps and G Suite, sign up for this free webinar on April 27, 2017 at 1pm ET/10am PT.

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Posted by amiller in Blog, Calendar, Drive, G Suite, Gmail
Calendar on iPad: Ready for Business

Calendar on iPad: Ready for Business

Whether you’re jumping from meeting to meeting or on your way to meet a customer—your calendar needs to to work for you…anywhere, anytime.

That’s why today, we’re bringing Google Calendar to the iPad.

Calendar on iPad still image

With the new app, you’ll get all the Calendar features you know and love, now optimized for iPad. Use Calendar’s machine intelligence-powered features to:

  • Find a time and book a room. Get everyone together faster for meetings. With smart scheduling, Calendar suggests meeting times and available rooms based on your team’s  availability and room preferences.
  • Set Goals and achieve them. Add a goal and Calendar will intelligently schedule time for it so you can stick to it.

Plus, you can search your Calendar easily from the iPad home screen with Spotlight Search.

Download the Calendar app for iPad today. Stay tuned for more updates, like a Today View Widget to easily see your upcoming events in the Notification Center and on the lock screen (coming soon!).

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Posted by amiller in Blog, Calendar, G Suite
Work hacks from G Suite: a new corporate training regimen (no weights required)

Work hacks from G Suite: a new corporate training regimen (no weights required)

In our first G Suite Hacks article, we shared tips from the Transformation Gallery to help employees automate everyday workflows and save time. Today, we’re focusing on corporate training tips that will help your employees stay engaged so they can do their best work.

According to last year’s Global Human Capital Trends report by Deloitte, employees at all levels expect their employers to provide consistent opportunities to learn and develop new skills, and 30% of executives see learning as a primary driver of employee development. But training employees has its own set of challenges, like scaling programs and trainers, ensuring easy access to training materials, accommodating learning styles and tracking progress.

Here are a few ways you can improve your corporate training with G Suite:

1. Scale your training program with an online hub

Create one place where employees can access training material any time. Start by uploading or creating your training files in Team Drives, a central place within Drive for teams to house files. Organize these files into shared folders by topic or course level. Next, set up a Site to display all of the content from Drive and add relevant pages, like training videos, slides, guidelines or handbooks. Share your new hub with employees so that they can easily access training materials, even on mobile. And anytime you need to update training materials, just go into Drive and update the files there. Sites will automatically reflect changes.

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2. Provide live training options, too

It’s also important to provide face-to-face training for your employees. You can create a live training option with Hangouts Meet so that employees can join training sessions from a conference room, their favorite coffee shop, or another remote location. Simply set up Calendar invites for training events and send them to your employees (It’s a good idea to post these events to your new training Site so that anyone who missed the invite can join.). Then, track employee attendance with Forms.

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3. Quiz employees on their knowledge

Once your employees have completed their training course, you’ll want to track their learning progress. You can do this easily by setting up quizzes in Forms and assigning point values for each question. Let your employees see which questions they missed and explain why so that they can continue to master concepts. And to improve your training course, ask for real-time feedback within the Form. Quiz data is tracked in Sheets so you can keep a pulse on who’s completed training courses and who might need some additional help.

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With these quick tips, you can help your employees to do their best work. Check out this G Suite Show episode to learn more, and let the training begin!

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Posted by amiller in Blog, Calendar, Drive, Forms, G Suite, Google Cloud, Hangouts, Sheets